Pastoral Council Minutes

Pastoral Council Meetings

View minutes from April 13, 2010
View minutes from February 9, 2010
View minutes from January 12, 2010
View minutes from October 13, 2009
View minutes from September 8, 2009

April 13, 2010

Members present: Rich Kierzek, Lisa Hahn, Fred Haack, Jean Schotl, Paul Fread, Joe Foster, John Harambasic, Leslee Midas and Dave Massman. Also present were: Jeff Voit (trustee), Fr. Ron Weyrens and Bob Zawacki.

The meeting began with prayer. Minutes and agenda approved as distributed.

Festival dinner: Spoke with Byron at Short Stop. Will cater a chicken dinner for $6 per plate. We will still have to provide beverage and dessert. In talking with the Bazaar chairs, they don’t want to give up any of the pies they have slated for the Pie Stand. Jean has spoken with Becky Coborn regarding Coborn’s donating pies, and has not yet gotten a return call. Talked at length about the feasibility of bringing the dinner back and the effect it could have on the outdoor stands, both pros and cons. It was decided to give it a go this year. Jean Schotl and Lisa Hahn will contact people to specifically bring pies for the dinner. The ticket price recommended was $8 for adults and $5 for children; however, Lisa and Jean were directed to contact other parishes regarding the price of their dinners and bring it back to the Pastoral Council. It was also recommended that the wording in the bulletin announcement for bazaar chairs be changed from couple to people.

Budget: A few items in the proposed budget were clarified. It was moved and seconded that the budget be accepted. Motion carried.

Planning: Corrected #8 on the sheet that Fr. Ron handed out to “establish an ongoing program with sister parish and social justice” (it was incorrect in the minutes). The money in the capital improvement fund may be used for a rectory. The Faith Formation Committee will work on #1a and #6; the School Advisory Committee, #1b; the Stewardship Committee, #3 and #4; the Finance Committee #9; Social Justice Committee, along with the Sister Parish Committee, #8; the Pastoral Council, #5 and #7. We will formulate a job description for #7.

The meeting adjourned at 8:30pm.

Minutes submitted by JoAnn Mo

February 9, 2010

Members present: Rich Kierzek, Lisa Hahn, Fred Haack, Jean Schotl, Paul Fread and Joe Foster. Absent: John Harambasic, Leslee Midas and Dave Massman. Also present were: Fr. Ron Weyrens and Bob Zawacki.

The meeting began with prayer. Minutes and agenda approved as distributed.

Festival Dinner: Jean Schotl, Lisa Hahn and Anita Stoering will meet with the Bazaar Committee to work out details. They will contact Short Stop to get a price quote. It is possible to have the meal in the Gathering Space with additional tables set up outside.

Gambling: The parish has an Exempt Permit and is limited to 5 events per year. There is too much liability to go to a full fledged license. Things will remain as they are for now.

Planning: Fr. Ron reviewed the list of issues talked about at last month’s meeting. Additions to that list are: build or purchase a rectory within walking distance of the church (a diocesan mandate), which will be included with building a fellowship hall, and Social Justice (will be included with Sister Parish program). The Council then broke into small groups to discuss and rank as to what they felt the importance of each is. Following is the ranking: 1a) establish a vibrant intergenerational faith formation program, 1b) ensure the future of catholic education, 3) continue an on-going stewardship program, 4) establish discipleship growth, 5) build a fellowship hall and rectory, 6) establish a new parishioner mentor team, 7) establish a lay minister coordinator position, 8) establish an on-going program with sister parish and social justice, and 9) establish a parish endowment fund.

The meeting adjourned at 8:20pm.

Minutes submitted by JoAnn Mo

January 12, 2010

Members present: John Harambasic, Rich Kierzek, Lisa Hahn, Leslee Midas, Fred Haack, Dave Massman. Absent: Jean Schotl, Paul Fread and Joe Foster. Also present were: Fr. Ron Weyrens and Bob Zawacki.

The meeting began with prayer. Minutes and agenda approved as distributed.

Metro Planning: Fr. Ron handed out a letter that was received from Bishop Kinney. Lisa Hahn shared several letters that she has received from concerned parishioners. Dave Massman indicated that bussing appears to be a major issue. At this point, there has been no discussion regarding the use of our current school site beginning with the 2011-12 school year.

Long Term Planning: #9 on the listing (develop a newsletter) has been completed. Those items that were talked about as priorities are: establish a vibrant intergenerational faith formation program; build a fellowship hall (#2); establish a lay minister coordinator position (#5); an on-going stewardship program (#16); establish a new parishioner mentor team (#10); establish an on-going program with a sister parish; establish discipleship growth (#4). On-going is #3 (the role and future of Sacred Heart School) and #14 (contributions to a parish endowment fund). For the next meeting, choose 4 or 5 to devote most of our energy toward.

The question was raised about minutes from other committees. All of the minutes that are received in the Parish Office are included in the Pastoral Council meeting information.

The meeting adjourned at 8:15pm.

Minutes submitted by JoAnn Mo

October 13, 2009

Members present: John Harambasic, Rich Kierzek, Jean Schotl, Leslee Midas and Fred Haack, Dave Massman, Paul Fread and Joe Foster. Absent: Lisa Hahn. Also present were: Fr. Ron Weyrens; Bob Zawacki; trustees Jeff Voit and Anita Stoering; and Stewardship/Discipleship Committee Chair Jackie Johnson.

The meeting began with prayer. Minutes and agenda approved as distributed. Joe Foster and Paul Fread were introduced as new members to the Council.

Jackie Johnson explained what the goals of the Stewardship/Discipleship Committee are. It’s not just about the financial aspect. Everything we have comes from God and we need to give back as we are able.

Metro Planning: 15 parishes are involved in a planning process that has been going on for over a year. The objective was to look at total faith formation—how do we pass on our faith to each other? There is a parish wide meeting here on October 25 at 6:30 pm at which the Options Committee to present the information. As part of the parish leadership, please attend this meeting.

Planning: How can we continue to build the kingdom of God here? Reviewed the Mission and Vision Statements. Fr. Ron went through the 16 recommendations from the 2005 Feasibility Study. Discussion followed on the validity of these recommendations today. It was decided that they could be reevaluated and tweaked a little; however, we will wait until after the October 25 meeting to do our planning. Something that we will have to consider is the future housing for the Pastor. Homework: go through the recommendations and prioritize the list.

Bazaar: Jean reported on her findings from Henry’s in Foley regarding Bazaar dinner. Bob will schedule a meeting with Jean. 70 new tables for the bingo stand for the Bazaar next year have been purchased. The lumber from the current bingo stand will be made into benches.

It was brought up that we should consider not using paper products for Hospitality after Masses on weekend. It would require a commitment from people to do the dishes.

The parish tithes approximately $12,000 from the budget. Please let the Social Justice Committee know of any ideas. It was suggested that we look at other churches in the community and see if they have a need.

The meeting adjourned at 8:20 p.m.

Minutes submitted by JoAnn Mo

September 8, 2009

Members present: Lisa Hahn, John Harambasic, Rich Kierzek, Jean Schotl, Leslee Midas and Fred Haack. Absent: Dave Massman, Paul Fread and Joe Foster. Also present were: Fr. Ron Weyrens, Bob Zawacki, Anita Stoering (trustee), Patrick Flynn, Joan Krause, Ron & Julie Lentner, John Abraham & Sandy Bueckers.

The meeting began with prayer. Minutes and agenda approved as distributed. Fred Haack was introduced as a new member to the Council.

Youth Ministry: Patrick Flynn was introduced as the new Youth Minister. His position is shared between Sacred Heart Parish and St. Francis Xavier in Sartell. Patrick is in the process of establishing a list of interested adults to help with youth ministry. The first Youth Group at Sacred Heart Parish will be on September 23. He will start by having separate youth groups for each parish. September 20 will be a meeting for interested adults.

Festival Update: Ron & Julie Lentner, John Abraham and Sandy Bueckers shared their feelings on how this year’s Festival went. Volunteers were slim for take down on Monday evening. The Festival Committee chairs would like to replace 3 of the stands. They will get an estimate to Bob. The shed roof leaked, so many of the signs are moldy. Jean Schotl volunteered to check out how much it would cost to cater a meal. A suggestion to the Chairs is that the Polka Mass move to Saturday evening. This may bring more people on Saturday.

Journey in Faith: Joan Krause updated the Council on Faith Formation. We are not taking any pre-registrations because we want the parishioners to hear the presentation. The same program will be offered on Sunday, Wednesday, and Thursday because of space issues. First Sacraments will basically be the same as in the past. Confirmation will have a change. The best estimate of the cost to the parish is $275 per family; we will be using a faith based covenant.

Discussed the reading materials sent out with the agenda.

John Harambasic volunteered to be the vice-chair for the year.

We will be sending the agenda and minutes via e-mail to everyone that has it.

The meeting adjourned at 8:50 p.m.

Minutes submitted by JoAnn Mo